1. Cost Reduction
The initial cost of setting up your VoIP system may end up being slightly more, but over time most businesses save by switching to VoIP. There are a number of reasons for this. For one, the world is more interconnected than ever and most businesses these days have partners everywhere. With VoIP, long distance calling is a thing of the past. Since you’re essentially making calls via the internet it costs the same to call someone on the other side of the globe as it does to call someone down the street.
Is your business a static entity, or is it growing? A VoIP office phone system can easily grow with your business. If you have the bandwidth, you can expand as much as you need to with few issues. And since most VoIP phones operate through a subscription model you’ll often have some leeway with adding new users at no additional cost. Sometimes, you may need to make rapid changes to the number of phone lines. Say you need to hire temporary employees for seasonal work. A VoIP phone system allows you to easily add enough new lines to accommodate these employees and then remove them when you’re done.
3. Enhanced Features
Features like auto attendant, call forwarding, voicemail to email, and conference calling are often unavailable or prohibitively expensive with landline phone systems. With VoIP, most of these features come standard. In addition, many of these features are simpler to use on VoIP office phone systems. That means there’s less time spent training employees and answering questions and more time making use of these productivity-enhancing features.
4. Simpler Administration
VoIP phone systems are significantly easier to manage than landline systems. There’s less hardware to deal with and doing things like adding new users, managing privileges, and accessing usage data can be done in house by your IT support team as opposed to needing people with specialized knowledge.
VoIP offers a unique advantage over analog phones: flexibility. With more and more employees working on the go or even from the comfort of their homes, it’s important that their calls be able to go with them. VoIP allows employees to use the phone that best suits them at the moment. Need to leave the office? With VoIP, it’s trivial to route business calls to your personal mobile phone. The same goes if you need to work from home for a day.
It’s looking more and more like VoIP is the future of office phone systems — and telecommunications in general. Is it time for you to make the switch? The only way to find out is to look into it for yourself. Want more information about how a VoIP office phone system can help your business cut costs and enhance productivity? Please, contact us today at Atlantic Communications Team today.